Reception area

The Perfect Reception Area: This is How to Combine Functionality and Aesthetics

Your office reception area is the first impression visitors have of your business. It’s not just a waiting room; it’s a statement about your company’s values, professionalism, and culture. Creating a functional yet aesthetically pleasing office reception area is a strategic move that can leave a lasting impression on clients, partners, and employees alike. In this guide, we’ll explore how to achieve this delicate balance.

1 Define Your Brand Identity

Before diving into design decisions, it’s essential to understand your company’s brand identity. What message does your business want to convey? Is it modern and cutting-edge, traditional and established, or something else entirely? Your reception area should align with this identity, from the color palette to the furniture style.

2 Focus on Comfort and Ergonomics

A comfortable reception area isn’t just about aesthetics; it’s about making visitors feel at ease. Invest in ergonomic furniture to ensure that guests can sit comfortably while waiting. Plush chairs with proper lumbar support, well-padded sofas, and coffee tables can create an inviting atmosphere. Don’t forget to consider the needs of people with disabilities and provide accessible seating options.

3 Maximise Natural Light

Natural light is a powerful tool in interior design. It not only reduces the need for artificial lighting but also creates a welcoming and open environment. Arrange seating areas near windows, and use light-coloured window treatments to allow sunlight to flood the space. If privacy is a concern, consider frosted glass or adjustable blinds.

4 Thoughtful Layout and Traffic Flow

The layout of your reception area should facilitate easy movement. Arrange seating to encourage conversation and interaction, but leave clear pathways for visitors to navigate. Consider how guests will approach the reception desk and where they will sit while waiting. Avoid overcrowding and clutter.

5 Harmonious Colour Scheme

Colour plays a significant role in setting the mood of a space. Choose a colour scheme that complements your brand and creates a welcoming atmosphere. Calm and neutral colours like soft blues, greens, or warm greys can create a soothing environment, while pops of your brand’s colours can add vibrancy.

6 Incorporate Branding Elements

Incorporate subtle branding elements into the reception area to reinforce your company’s identity. This can include logo signage on the reception desk, branded artwork on the walls, or even custom-made rugs with your company’s logo. These touches can subtly remind visitors of your business’s presence.

7 Quality Materials and Finishes

Invest in high-quality materials and finishes for furniture, flooring, and fixtures. Quality not only speaks to your company’s professionalism but also ensures durability and longevity. A well-maintained reception area sends a positive message about your commitment to excellence.

8 Art and Decor

Artwork and decor can add personality and character to your reception area. Choose pieces that resonate with your brand and the overall design theme. Abstract art, photography, or even a feature wall with a unique texture can be captivating focal points.

9 Greenery and Nature

Integrate natural elements into your reception area with indoor plants. Not only do they enhance aesthetics, but they also improve air quality and create a calming atmosphere. Select low-maintenance plants that thrive indoors.

10 Technology Integration

Incorporate modern technology seamlessly into the design. Provide charging stations, access to Wi-Fi, and interactive screens with company information or news. These features can enhance the functionality of the space while keeping it contemporary.


Creating a functional yet aesthetically pleasing office reception area is a balancing act that requires careful consideration of design elements and functionality. When done right, it can leave a lasting positive impression on visitors, reflecting your company’s values and commitment to excellence. By aligning your design choices with your brand identity and paying attention to the comfort of your guests, you can craft a reception area that welcomes and impresses everyone who walks through your doors.

Get in touch with us today to discuss your office design and furniture needs: call 0800 644 0150 or email

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